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General Resources

Client Documentation and Compliance

Program Guidance and Policy

 

Housing Stabilization & Services

Health & Safety

Data & Systems

CoC Planning & Administration

Accessibility & Communications

Eligibility Tools

The resources below are intended to help CT BOS funded providers to verify CoC program participant eligibility and ensure that participant charts contain adequate eligibility documentation. They have been customized for the CT BOS CoC and may not be entirely applicable to other CoCs.  These resources are updated periodically, and the most recent versions are available below.

CT BOS Grants Management Database – Zengine

Since October 2020, CT BOS no longer collects documents via email. Rather documents are collected in a grants management database called Zengine. All CoC Grant Recipients must create a contact profile in Zengine which will enable them to be placed on the distribution list for important emails for CT BOS for items such as:  webinars, trainings, new HUD updates, as well as information requests, important deadlines and reminders for all of these items. Creating a profile will also enable providers to submit documents to CT BOS. The database is used for Renewal Evaluations, Renewal Grant Submissions during the annual CoC competition, Monitoring, and more.

Click the button below for instructions and important information regarding how to sign up and submit documents in the database.

CT BOS Project Monitoring

HUD requires CoCs to monitor funded programs, and CT BOS offers remote and on-site (as available) monitoring to help grantees prepare for HUD monitoring visits, reduce the risk of funding being recaptured by HUD, and identify areas of need for technical assistance. Monitoring involves an entrance conference, a brief program tour (on-site only), a review of participant and applicant charts, a review of financial records, and an exit interview.

CT Street Outreach Resources & Project Monitoring

For resources related to Street Outreach and Street Outreach Monitoring, click the button below.

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HUD Resources

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CoC Permanent Supportive Housing Rental Assistance Documents

All resources for DMHAS PSH projects can be found by clicking the button below. Note that use of Workbooks in their entirety is required for all DMHAS PSH projects. For that reason, it is best that DMHAS PSH projects access all required documents at the link below. 

Documents NOT linked in the lists below have been archived by DMHAS as of 2/2024 and replaced by the workbooks system. Providers are advised to switch to the workbooks system if possible as a best practice.

Section 1: Documents are required for use by ALL CoC Permanent Supportive Housing (PSH) Projects – DMHAS CoC Rental Assistance projects  CT BOS and CoC-funded PSH projects.  

Section 2: Required for Non-DMHAS PSH projects. Samples provided below or in workbooks may need to be adjusted to remove DMHAS language and customized for the specific project.

Section 3: Best Pracice Recommendations – optional, but strongly recommended to make support good program practice

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DOH Rapid Rehousing Documents

The documents below have been provided by the CT Department of Housing (DOH) and are required for use by all DOH Rapid Rehousing projects except as noted.  Some documents are provided as sample resources. 

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Environmental Review

Environmental Review is the process of reviewing a project and its potential environmental impacts to determine whether it meets federal, state, and local environmental standards. Environmental review is required for all HUD-assisted projects to ensure that the proposed project does not negatively impact the surrounding environment and that the property site itself will not have an adverse environmental or health effect on end users. Not every project is subject to a full environmental review (i.e., every project’s environmental impact must be examined, but the extent of this examination varies). The resources below can help CoC funded projects to determine the level of review required for their project and support compliance with the HUD requirements

Examples of Completed Environmental Review Forms

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CT HMIS and Data

Since 2004, communities across Connecticut have been entering data into the CT Homeless Management Information System (HMIS). This statewide database collects client demographic, service usage and length of stay information on over 27,000 unduplicated clients. CT HMIS provides invaluable information on people experiencing homelessness and about the effectiveness of current efforts to prevent and end homelessness in Connecticut.  For more information please visit the CT HMIS website.  If you need technical assistance or have a question about CT HMIS, please email the Helpdesk at help@nutmegit.com.

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Advocacy and Safety

Additional information and resources on Domestic Violence, support for survivors, safety planning, court advocacy, counseling and support groups among other services, available at the CT Coalition Against Domestic Violence website.

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COVID-19 Resources 

Click the buton below to access links to archived Continuum of Care specific information related information including CT BoS specific links and archived links from key partners and other resources.  

 

COVID-19 Resources & Key Information

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