Resources
General Resources
- Acronym Handouts – PDF (2023.05.07)
- Creating Accessible Electronic Information Materials-Simple Steps – PDF
- Data System – Quick Reference – PDF (2023.10.09)
- Income Determination & Rent Calculations FAQ – PDF (2023.06.01)
- Naloxone Fact Sheet for CoC, ESG, YHDP and HOPWA Grantees – PDF (2023.12.21)
- Narcan Guidance from DMHAS
- New Grantees’ Guidance – PDF (2023.05.31)
- Recipient vs. Subcontractor Guidance for CoC and ESG Programs – PDF
- Resources for Provider Questions – PDF
- Participant Chart Requirements by Project Type -PDF (2024.03.26)
- State Operated LMHA Contacts – XLS (2024.05)
- Strategic Plan Update – PDF (2024.05)
Eligibility Tools
The resources below are intended to help CT BOS funded providers to verify CoC program participant eligibility and ensure that participant charts contain adequate eligibility documentation. They have been customized for the CT BOS CoC and may not be entirely applicable to other CoCs. These resources are updated periodically, and the most recent versions are available below.
- Homelessness Verification Form (DedPlus) – DOC, or Fillable PDF (2023.02.08)
- Homeless Verification: Emergency Shelter/Street Outreach-Sample Letters – DOC (2023.02.22)
- Disabling Condition Verification Form – DOC, or Fillable PDF (2023.02.08)
- Sample Letters Documenting Dedicated Plus – DOC (2021.01.11)
- Self-Certification – Overview – PDF (2023.04.20)
- Webinar Slides – PDF; Webinar Recording: Eligibility Verification
CT BOS Grants Management Database – Zengine
Since October 2020, CT BOS no longer collects documents via email. Rather documents are collected in a grants management database called Zengine. All CoC Grant Recipients must create a contact profile in Zengine which will enable them to be placed on the distribution list for important emails for CT BOS for items such as: webinars, trainings, new HUD updates, as well as information requests, important deadlines and reminders for all of these items. Creating a profile will also enable providers to submit documents to CT BOS. The database is used for Renewal Evaluations, Renewal Grant Submissions during the annual CoC competition, Monitoring, and more.
Click the button below for instructions and important information regarding how to sign up and submit documents in the database.
CT BOS Project Monitoring
HUD requires CoCs to monitor funded programs, and CT BOS offers remote and on-site (as available) monitoring to help grantees prepare for HUD monitoring visits, reduce the risk of funding being recaptured by HUD, and identify areas of need for technical assistance. Monitoring involves an entrance conference, a brief program tour (on-site only), a review of participant and applicant charts, a review of financial records, and an exit interview.
See 2nd listing – DMHAS and CoC Project Monitoring Tool and Guide 2025 below under heading: CoC Permanent Supportive Housing Rental Assistance Documents
- HUD Community Planning and Development Monitoring Handbook
- Overview Monitoring Process, 2025 – PDF (2024.11.25)
- Selection Criteria 2022 – PDF (2022.01.17)
- CT BOS Monitoring Links to Helpful Resources – DOC
- Participant Chart Requirements by Project Type – PDF (2024.03.26)
- Instructions for Submitting Monitoring Documents via Zengine – PDF (2023.10.10)
- Drop Box Instructions – DOC
- General Health and Safety Checklist – DOC
- Sample Language Access (LEP) Policy – DOC
- Sample Personnel Activity Log – XLS
- VAWA Lease Addendum – DOC
- VAWA Domestic Violence Incident Certification Form – DOC
- VAWA Notice of Occupancy Rights – DOC
CT Street Outreach Resources & Project Monitoring
For resources related to Street Outreach and Street Outreach Monitoring, click the button below.
HUD Resources
- The HUD Exchange Website
- A range of valuable information and resources: guidance and tools on federal requirements, data and reports about funded programs
- Links to HUD data systems, and resources related to special populations.
- CoC Program Interim Rule
- Published in the Federal Register on July 31, 2012
- Establishes federal regulations for the Continuum of Care Program
- CoC Program Toolkit
- Contains: Intro to CoC Program, responsibilities, requirements, plus grant administration information
- CoC and ESG Virtual Binders
- Foundational topics for Continuum of Care and Emergency Solutions grants programs to assist in project administration
CoC Permanent Supportive Housing Rental Assistance Documents
The documents below and are required for use by all DMHAS CoC Rental Assistance projects as well as CT BOS CoC-funded Permanent Supportive Housing (PSH) Projects.
- Connecticut Permanent Supportive Housing (PSH) Requirements & Operations Guide – PDF (2024.02.07)
- DMHAS and CoC Monitoring Tool & Guide 2025 – PDF (2024.11.25)
Additional and required resources for DMHAS PSH projects can be found by clicking the button below. Note that use of Workbooks in their entirety is required for all DMHAS PSH projects. For that reason, it is best that DMHAS PSH projects access all required documents at the link below.
Documents below which are NOT linked, have been archived by DMHAS as of 2/1/24 and are now replaced by their workbooks system (See DMHAS CoC Rental Assistance Documents). CTBOS PSH projects can access the workbooks by clicking the button above. Due to efficiencies found in the workbooks system, providers are advised to switch to the workbooks system if possible as a best practice.
- Documents below marked with an asterisk * are required for use by all PSH projects as they appear in the workbooks, or as provided here (Note: not all required documents are in the workbooks).
- Documents marked with a double asterisk ** are required for non-DMHAS PSH projects. Samples provided below or in workbooks may need to be adjusted to remove DMHAS language and customized for the specific project.
- Forms marked with a plus sign + are optional, best practice recommendations for non-DMHAS PSH projects.
- If the document below is NOT linked, go to the relevant DMHAS workbook for the latest version.
-
- Annual Recertification Notice **
- Approval Letter Rental Assistance **
- Assessment – CT Supportive Housing – PDF *
- CAN Referral and Acceptance Documentation – DOC *
- CoC Change in Income sample payment letter +
- CoC Rental Assistance Housing Certificate – DOC **
- Housing Assistance Payments (HAP) – Contract **
- Housing Assistance Payments (HAP) Contract Amendment **
- HQS Inspection Form 52580A – PDF *
- HMIS Release of Information – PDF *
- HMIS Release of Information, Spanish – DOC *
- Lead Paint Booklet, English – PDF *
- Lead Paint Booklet, Spanish – PDF *
- Lease CoC Rental Assistance Program – Note: a template is provided in workbooks, but standardized lease is not required for Non-DMHAS PSH projects.
- Lessor Lead Paint Disclosure – PDF +
- Income Calculation Worksheet *
- New Admission form +
- No Income Verification – DOC *
- Occupancy Continuation Form +
- Owner’s Assurances – DOC +
- Owner’s Authorization to Sign – DOC +
- Partnership Agreement Form Letter – DOC +
- All Participants Rights Notification Documents & Sign Off Forms on the CT BOS Policies Page *
- Rental Assistance List of Advocates – DOC +
- Recertification Payment Letter **
- Rent Reasonableness Verification *
- Participant Chart Requirements+ – see resource under General Resources above
- VAWA Lease Addendum **
- W-9 – PDF *
- Warning Letter Generic Sample – DOC +
DOH Rapid Rehousing Documents
The documents below have been provided by the CT Department of Housing (DOH) and are required for use by all DOH Rapid Rehousing projects except as noted. Some documents are provided as sample resources.
- CT DOH Statewide RRH Operations Guide -PDF – PDF (2023.05.04)
- 0 – CT HMIS Release of Information – PDF (2022.06.08)
- 1 – CT RRH File Checklist – DOC (2022.05.16)
- 1A – Homeless Verification Form – DOC
- 1A.1 – CT YHDP Homelessness Verification Form – DOC (2022.07.28)
- 2 – RRH program agreement form – REVISED – DOC
- 3 – Participant Bill of Rights – PDF (2023.03.23)
- 4 – Education Rights – ESSA (switched to providing poster)
- 5 – VAWA Domestic Violence Incident Certification Form (HUD-5380) – DOC
- 5A – VAWA Notice of Occupancy Rights (HUD-5380) – DOC
- 6 – Participant Docs Received – DOC (2023.03.23)
- 7 – Housing Stabilization Plan (sample) – DOC
- 7 – Housing Stabilization Plan (sample 2) – DOC
- 8 – Rent Reasonableness Checklist – RTF
- 9 – HQS Inspection Form – PDF
- 10 – RETIRED
- 11 – Lead Disclosure Form – DOC
- 11A – Protect Your Family from Lead in Your Home Booklet – PDF
- 12 – Failed Inspection Letter – DOC
- 13 – Utility Payment Permission – DOC (2022.05.16)
- 14 – Accepted Form of Income Verification – PDF
- 15 – Zero Income Affidavit – DOC
- 16 – RRH Rental Assistance Agreement – DOC
- 16A – VAWA Lease Addendum – DOC
- 17 – Payment Letter – DOC (2022.05.16)
- 17A – Sample Financial Assistance Letter to YHDP RRH Participant – DOC
- 17B – Sample Financial Assistance Letter to Landlord – DOC
- 18 – W9 – PDF
- 19 – Rapid Rehousing Fund Request Checklist – DOC (2023.03.22)
- 20 – Recertification Form – REVISED – DOC
- 21 – RRH Exception Form – REVISED – DOC
- 22 – Stop Payment Letter – DOC
- 23 – Sample Termination Letter – REVISED – DOC
- 23A – Termination from RRH – DOC
- 23B – Discharge Letter sample – DOC
- 24 – RRH – Grievance Policy and Procedure – DOC
- 25A – DOH RRH Rental Utility Calculator – XLS (2023.03.23)
- 25B – CTBOS YHDP RRH Rental Utility Calc Tool UPDATED – XLS (2022.05.19)
- Sample Staff Time Certification – DOC
- YHDP Age Verification, acceptable sources:
- U.S. Birth Certificate
- U.S. Passport
- Government-Issued Driver’s License
- Government-Issued Identification Card
- Naturalization Certificate
- Certificate of Armed Services Record (DD-214)
- Other Legal Document
- Self-Certification
Environmental Review
Environmental Review is the process of reviewing a project and its potential environmental impacts to determine whether it meets federal, state, and local environmental standards. Environmental review s is required for all HUD-assisted projects to ensure that the proposed project does not negatively impact the surrounding environment and that the property site itself will not have an adverse environmental or health effect on end users. Not every project is subject to a full environmental review (i.e., every project’s environmental impact must be examined, but the extent of this examination varies). The resources below can help CoC funded projects to determine the level of review required for their project and support compliance with the HUD requirements
- HUD Flow Chart: What level of ER is needed for CoC projects? – PDF
- HUD Environmental Review Instructions – PDF
- HUD Environmental Review Forms
- Limited Scope Review – Subject to Section 58.5 – PDF
- Categorically Excluded – PDF
- Environmental Review Presentation 2-26-18 – PDF
- Environmental Review Presentation Handouts – PDF
- Environmental Review FAQ – PDF (2023.11.02)
Examples of Completed Environmental Review Forms
CT HMIS and Data
Since 2004, communities across Connecticut have been entering data into the CT Homeless Management Information System (HMIS). This statewide database collects client demographic, service usage and length of stay information on over 27,000 unduplicated clients. CT HMIS provides invaluable information on people experiencing homelessness and about the effectiveness of current efforts to prevent and end homelessness in Connecticut. For more information please visit the CT HMIS website. If you need technical assistance or have a question about CT HMIS, please email the Helpdesk at help@nutmegit.com.
- Housing Inventory & Point in Time 2024 Final Report – PDF (2024.07.30)
- Hartford PIT data 2024
- New Haven PIT data 2024
- Northwest PIT data 2024
- Central CAN PIT 2024
Advocacy and Safety
- Advocacy Beyond Leaving – PDF
- Housing and Restorative Justice – PDF (2021.09.08)
- Victim-Defined Safety Planning for distribution 1-3-17 – PDF
Additional information and resources on Domestic Violence, support for survivors, safety planning, court advocacy, counseling and support groups among other services, available at the CT Coalition Against Domestic Violence website.