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Eligibility Tools

The resources below are intended to help CT BOS funded providers to verify CoC program participant eligibility and ensure that participant charts contain adequate eligibility documentation. They have been customized for the CT BOS CoC and may not be entirely applicable to other CoCs.  These resources are updated periodically, and the most recent versions are available below.

      1. CT CoC Eligibilility Verification Resources Compiled 2017.10.30
      2. CoC Homelessness Verification Form 
      3. CoC Disabling Condition Verification Form 
      4. Chronic Homelessness Verification Forms Checklist 
      5. Sample Third-Party Letters Documenting CH 

CT BOS Project Monitoring

HUD requires CoCs to monitor funded programs, and the CT BOS offers on-site monitoring to help grantees prepare for HUD monitoring visits, reduce the risk of funding being recaptured by HUD, and identify areas of need for technical assistance. Monitoring involves an entrance conference, a brief program tour, a review of participant and applicant charts, a review of financial records, and an exit interview.  

      1. CoC Grantee Monitoring Tool and Guide 2018 v2
      2. HUD Community Planning and Development Monitoring Handbook
      3. CTBOS Monitoring Links to Helpful Resources
      4. Participant Chart Monitoring Prep Guidance
      5. General Health and Safety Checklist
      6. VAWA Lease Addendum
      7. Sample Personnel Activity Log

CT PATH Project Monitoring

      1. PATH Monitoring Guide v17
      2. Sample PATH Assessment Service Plan
      3. Outreach PLan Template
      4. Low Cost Medical Resources for Pets
      5. Outreach Placement Tracking Tool
      6. Trainings page for links to DMHAS Outreach Training and PATH Webinar Materials

HUD Exchange

The HUD Exchange website provides a range of valuable information and resources, including guidance and tools on federal requirements, data and reports about funded programs, links to HUD data systems, and resources related to special populations.

CoC Program Interim Rule

This interim rule, published in the Federal Register on July 31, 2012, establishes the federal regulations for the Continuum of Care Program.

HUD CoC Grants Administration User Guide

This HUD CoC Grants Administration User Guide user guide reviews the standards for administering CoC Program grants, with a specific focus on grant award and administration requirements.”

DMHAS CoC Rental Assistance Documents

The documents below have been provided by the CT Department of Mental Health and Addiction Services (DMHAS) and are required for use by all DMHAS CoC Rental Assistance projects.

  1. DMHAS CoC RA Operations Guide 2019
  2. DMHAS CoC Rental Assistance Monitoring Tool and Guide 2019
  3. Annual Recertification Notice
  4. Approval Letter Rental Assistance
  5. Brief Participant Needs Assessment
  6. CAN Referral and Acceptance Documentation
  7. CoC change in income sample payment letter
  8. Contract Amendment
  9. Contract HAP
  10. Copy of Change Order
  11. Disabling condition CT BOS CoC form
  12. DMHAS HIPAA RVS
  13. Homelessness Verification Form
  14. HUD Inspection 52580-A
  15. Lead Paint Booklet Spanish
  16. Lease CoC Rental Assistance Program
  17. Lessor Lead Paint Dislosure
  18. HMIS ROI Updated: 11-8-18
  19. HMIS Spanish ROI Updated: 11-8-18
  20. New Admission Form
  21. No Income Certification
  22. Occupancy Continuation Form
  23. Owners Assurances
  24. Owners Authorization To Sign
  25. Parthership Agreement Form Letter
  26. Processing Checklist
  27. Recertification Payment Letter
  28. Rent Reasonable
  29. Required Documents Checklist
  30. Termination from HEARTH Housing Form 9 24 12
  31. Termination of HEARTH Housing Form – Spanish
  32. Termination Letter with Formal OOC Hearing Request
  33. Termination Letter with Informal Hearing Request(2)
  34. Vendor Profile Form
  35. Warning Letter Generic Sample
  36. Revised Calculation Worksheet

Environmental Review

Environmental Review is the process of reviewing a  project and its potential environmental impacts to determine whether it meets federal, state, and local environmental standards. Environmental review s is required for all HUD-assisted projects to ensure that the proposed project does not negatively impact the surrounding environment and that the property site itself will not have an adverse environmental or health effect on end users. Not every project is subject to a full environmental review (i.e., every project’s environmental impact must be examined, but the extent of this examination varies).  The resources below can help CoC funded projects to determine the level of review required for their project and support compliance with the HUD requirements

      1. HUD Flow Chart: What level of ER is needed for CoC projects?
      2. HUD Environmental Review Instructions
      3. HUD Environmental Review Forms
        1. Limited Scope Review – Subject to Section 58.5
        2. Categorically Excluded
      4. List of CT Community Development Officers
      5. Environmental Review Presentation 2-26-18
      6. Environmental Review Presentation Handouts
      7. Environmental Review FAQ
      8. Examples of Completed Environmental Review Forms
        1. CENST
        2. CEST without Contamination
        3. CEST with Contamination

CT HMIS

Since 2004, communities across Connecticut have been entering data into the CT Homeless Management Information System (HMIS). This statewide database collects client demographic, service usage and length of stay information on over 27,000 unduplicated clients. CT HMIS provides invaluable information on homelessness and about the effectiveness of current efforts to prevent and end homelessness in Connecticut.  For more information please visit the CT HMIS website.  If you need technical assistance or have a question about CT HMIS, please email the Helpdesk at help@nutmegit.com.

Educational Rights and Responsibilities

CT BOS Educational Rights ESSA – Sample Policies

Information for Parents – In English

Information for Parents – En Español

Information for School-Age Youth – In English

Information for School-Aged Youth – En Español

Additional Educational Resources Available at https://cceh.org/provider-resources/youth-resources/

Advocacy and Safety

Advocacy Beyond Leaving

Victim-Defined Safety Planning for distribution 1-3-17