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Eligibility Tools

The resources below are intended to help CT BOS funded providers to verify CoC program participant eligibility and ensure that participant charts contain adequate eligibility documentation. They have been customized for the CT BOS CoC and may not be entirely applicable to other CoCs.  These resources are updated periodically, and the most recent versions are available below.

      1. CT CoC Eligibilility Verification Resources Compiled 2017.10.30
      2. CoC Homelessness Verification Form 
      3. CoC Disabling Condition Verification Form 
      4. Chronic Homelessness Verification Forms Checklist 
      5. Sample Third-Party Letters Documenting CH 

CT BOS Project Monitoring

HUD requires CoCs to monitor funded programs, and the CT BOS offers on-site monitoring to help grantees prepare for HUD monitoring visits, reduce the risk of funding being recaptured by HUD, and identify areas of need for technical assistance. Monitoring involves an entrance conference, a brief program tour, a review of participant and applicant charts, a review of financial records, and an exit interview.  

      1. See #2. CT BOS and DMHAS CoC Project Rental Assistance Monitoring Tool and Guide 2020 below under heading:  DMHAS CoC Rental Assistance Documents
      2. HUD Community Planning and Development Monitoring Handbook
      3. CT BOS Monitoring Links to Helpful Resources
      4. Participant Chart – Monitoring Preparation Guidance
      5. General Health and Safety Checklist
      6. VAWA Lease Addendum
      7. Sample Personnel Activity Log

CT PATH Project Monitoring

      1. PATH Monitoring Guide v17
      2. Sample PATH Assessment Service Plan
      3. Outreach PLan Template
      4. Low Cost Medical Resources for Pets
      5. Outreach Placement Tracking Tool
      6. Trainings page for links to DMHAS Outreach Training and PATH Webinar Materials

HUD Exchange

The HUD Exchange website provides a range of valuable information and resources, including guidance and tools on federal requirements, data and reports about funded programs, links to HUD data systems, and resources related to special populations.

CoC Program Interim Rule

This interim rule, published in the Federal Register on July 31, 2012, establishes the federal regulations for the Continuum of Care Program.

HUD CoC Grants Administration User Guide

This HUD CoC Grants Administration User Guide user guide reviews the standards for administering CoC Program grants, with a specific focus on grant award and administration requirements.”

DMHAS CoC Rental Assistance Documents

The documents below have been provided by the CT Department of Mental Health and Addiction Services (DMHAS) and are required for use by all DMHAS CoC Rental Assistance projects.

  1. DMHAS CoC RA Operations Guide 2019
  2. CT BOS and DMHAS CoC Project Monitoring Tool & Guide 2020
  3. Annual Recertification Notice
  4. Approval Letter Rental Assistance
  5. Brief Participant Needs Assessment
  6. CAN Referral and Acceptance Documentation
  7. CoC change in income sample payment letter
  8. CoC Rental Assistance Housing Certificate
  9. Contract Amendment
  10. Contract HAP
  11. Copy of Change Order
  12. Disabling Condition CT BOS CoC Form
  13. DMHAS HIPAA RVS
  14. Homelessness Verification Form
  15. HUD Inspection 52580-A
  16. Lead Paint Booklet English
  17. Lead Paint Booklet Spanish
  18. Lease CoC Rental Assistance Program
  19. Lessor Lead Paint Dislosure
  20. HMIS ROI Updated: 11-8-18
  21. HMIS Spanish ROI Updated: 11-8-18
  22. New Admission Form
  23. No Income Certification
  24. Occupancy Continuation Form
  25. Owners Assurances
  26. Owners Authorization To Sign
  27. Parthership Agreement Form Letter
  28. Processing Checklist
  29. Rental Assistance List of Advocates
  30. Recertification Payment Letter
  31. Rent Reasonable
  32. Required Documents Checklist
  33. Termination from HEARTH Housing Form 9 24 12
  34. Termination of HEARTH Housing Form – Spanish
  35. Termination Letter with Formal OOC Hearing Request
  36. Termination Letter with Informal Hearing Request(2)
  37. Vendor Profile Form
  38. Warning Letter Generic Sample
  39. Revised Calculation Worksheet

Environmental Review

Environmental Review is the process of reviewing a  project and its potential environmental impacts to determine whether it meets federal, state, and local environmental standards. Environmental review s is required for all HUD-assisted projects to ensure that the proposed project does not negatively impact the surrounding environment and that the property site itself will not have an adverse environmental or health effect on end users. Not every project is subject to a full environmental review (i.e., every project’s environmental impact must be examined, but the extent of this examination varies).  The resources below can help CoC funded projects to determine the level of review required for their project and support compliance with the HUD requirements

      1. HUD Flow Chart: What level of ER is needed for CoC projects?
      2. HUD Environmental Review Instructions
      3. HUD Environmental Review Forms
        1. Limited Scope Review – Subject to Section 58.5
        2. Categorically Excluded
      4. List of CT Community Development Officers
      5. Environmental Review Presentation 2-26-18
      6. Environmental Review Presentation Handouts
      7. Environmental Review FAQ
      8. Examples of Completed Environmental Review Forms
        1. CENST
        2. CEST without Contamination
        3. CEST with Contamination

CT HMIS

Since 2004, communities across Connecticut have been entering data into the CT Homeless Management Information System (HMIS). This statewide database collects client demographic, service usage and length of stay information on over 27,000 unduplicated clients. CT HMIS provides invaluable information on homelessness and about the effectiveness of current efforts to prevent and end homelessness in Connecticut.  For more information please visit the CT HMIS website.  If you need technical assistance or have a question about CT HMIS, please email the Helpdesk at help@nutmegit.com.

Educational Rights and Responsibilities

CT BOS Educational Rights ESSA – Sample Policies

Information for Parents – In English

Information for Parents – En Español

Information for School-Age Youth – In English

Information for School-Aged Youth – En Español

Additional Educational Resources Available at https://cceh.org/provider-resources/youth-resources/

Advocacy and Safety

Advocacy Beyond Leaving

Victim-Defined Safety Planning for distribution 1-3-17